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Automations & Workflows

Build complex flows by dragging blocks onto a visual canvas. No code, no limits. Every event in the guest journey can trigger automatic actions.

Visual workflows that work 24/7 for you

Build complex flows by dragging blocks onto a visual canvas. No code, no limits. Every event in the guest journey can trigger automatic actions.

  • 30+ triggers: quote viewed, booking created, payment...
  • Actions: send WhatsApp, email, create task, change stage
  • IF/ELSE conditions with branching paths
  • Smart waits with a quiet-hours window (10pm-8am)
  • Automatic check on whether the guest replied
  • Complete journey timeline for every contact
Follow-up after a quote
Quote sent Trigger · Automatic event
Wait 2 hours Wait · Quiet-hours window 10pm-8am
Did the guest reply? Condition · Checks for a reply
Yes No
Send WhatsApp “Did you see our quote?”

Every moment of the guest journey, automated

From booking to return — DeskHotel works for you at every stage, without your team having to remember a thing.

Post-booking upsell

Between booking and arrival

After booking, automatically send offers for room upgrades, experience packages, spa day-use, transfers, or a special breakfast. Increase the average ticket with no effort from your team.

Pre-arrival

Days before check-in

Send access details, schedules, required documents, and a pre-check-in link. The guest arrives prepared and the front desk moves faster. Fewer lines, a better first impression.

Welcome

On check-in day

Personalized welcome message with the Wi-Fi password, hotel map, menu, and direct contact. The guest feels welcomed from the very first minute.

Checkout reminder

The day before departure

Remind the guest of the checkout time, offer late checkout, and explain the procedure. Fewer delays and a more predictable operation.

Satisfaction survey

After checkout

Send NPS and satisfaction surveys automatically. Negative feedback triggers an immediate alert to management. Solve problems before they become public reviews.

Recurring sales

Months after checkout

After 3, 6, or 12 months, re-engage the guest with personalized offers based on their history. Turn a single stay into a permanent loyalty cycle.

Was the first booking from an OTA? The second one has to be direct!

The guest who arrived via Booking or Expedia already knows your hotel. The challenge is getting them to book directly with you next time — commission-free. DeskHotel gives you the tools to make that happen naturally.

  • Complete guest profile created automatically on first contact
  • During the stay, your team provides personalized service over direct WhatsApp
  • Post-checkout: satisfaction survey + thank-you with a direct channel
  • Re-engagement automation with an exclusive offer months later — only for direct bookers
  • Loyalty score identifies who came from an OTA and never returned directly
  • Quotes with integrated checkout — the guest pays with no middlemen
  • Complete history: the guest feels recognized and comes back for it
1st booking — OTA Booking · High commission
Stay with DeskHotel Personalized service · Profile created
Post-stay Satisfaction + direct channel open
Automatic re-engagement Exclusive offer 6 months later
2nd booking — DIRECT! 0% commission · Full profit for you
Better together

Automations are even more powerful with

Workflows connected to the CRM and to customer service create an automatic sales machine.

Simplify your operations.
Delight your guests.

Discover DeskHotel and see how a single platform can transform your hotel's service, sales, and management.

Book a demo